Giving police only copies of search warrants violates Utah law; target of search has right to warrant and supporting papers

In one judicial district in Utah, the courts did not keep copies of search warrants that were issued, and the target of the search was unable to get copies of the warrant or supporting papers for its issuance. He sued in state court (also under § 1983) and won. The Utah Supreme Court found no basis for withholding the records under state law and held that its inherent authority over the lower courts would be exercised to make them public. Anderson v. Taylor, 2006 UT 55, 2006 Utah LEXIS 149 (September 22, 2006):

[*P20] Finally, regardless of the statutory requiements, we conclude that the practice followed by the Fourth District Court is sufficiently troubling to warrant the imposition of this court’s “inherent supervisory authority over all courts of this state.” State v. Thurman, 846 P.2d 1256, 1266 (Utah 1993); see also State v. Wareham, 772 P.2d 960, 965 (Utah 1989) (invoking supreme court’s supervisory power to require bifurcation in the context of criminal trials); In re Criminal Investigation, 754 P.2d 633, 642 (Utah 1988) (recognizing that “[t]he courts’ inherent supervisory power is that which is necessary to protect the fundamental integrity of the judicial branch”). The policy of the Fourth District Court is sound only if we may confidently assume that law enforcement always acts with complete honesty, integrity, and competence. Unfortunately, it is much more likely that even the most honest and well-intentioned officer will occasionally make mistakes in handling, preserving, and filing the warrant documents. Were it not so, there would be no need for a warrant requirement at all.

[*P21] The issues raised by this petition are similar to those that confronted this court in In re Criminal Investigation. In that case, this court faced myriad challenges to the constitutionality of the Subpoena Powers Act. In re Criminal Investigation, 754 P.2d 633 at 636. Among those challenges was the claim that the Act failed to provide for adequate records of subpoenas issued pursuant to the Act. Id. at 644. While acknowledging that the Act did not include a provision expressly requiring the maintenance of investigatory records, the court relied on various provisions of the Act suggesting that the legislature had anticipated detailed record-keeping. Id. at 653. The court further noted that adequate records were necessary in order for the courts to fulfill their constitutional role of protecting against abuse of subpoenas issued under their authority. Id. The court then called upon its inherent supervisory authority to require that all investigations under the Act be fully documented and that “such documentation . . . be maintained by the district court authorizing the investigation.” Id.

[*P22] We adopt a similar approach here. Giving law enforcement sole custody of all affidavits and warrants up through the point where the warrant has been executed and a return filed is inherently problematic for at least two reasons. First, it leaves the court without any record of the subpoena or the materials supporting its issuance until after the subpoena is executed and a return filed. Second, it allows for the possibility that affidavits and other court records may be mishandled or even altered without detection. When the records upon which the magistrate acts in issuing a warrant are handled by persons other than court personnel prior to being filed with the court, the court has no basis for confidence in the accuracy, authenticity, or completeness of those documents. In the matter of warrants for the search and seizure of persons or property, more is required. We accordingly require that magistrates issuing search warrants retain in their custody copies of all search warrants issued, as well as the material supporting search warrant applications, rather than surrendering to law enforcement the only copies of such material.

[*P23] To ensure the integrity of our court records, we have concluded that the courts of this state must retain copies of all search warrants and supporting material. Nevertheless, we are without the information necessary to prescribe the particular procedures to be followed in maintaining and disclosing such records. n7 Those particulars are best addressed by study and examination in the context of our rule-making process. We therefore refer those particulars to our Advisory Committee on the Rules of Criminal Procedure for further consideration.

CONCLUSION

[*P26] Utah statutes governing the issuance of search warrants contemplate that the issuing court will maintain reliable records of the warrants and the documents supporting them. We accordingly grant in part Anderson’s petition for extraordinary writ and call upon our supervisory power over the courts of this state to require that they retain copies of all warrants issued and the documents supporting the requests for such warrants. We leave to our rule-making process the particular mechanisms for implementing this requirement and managing these records.

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